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Transcription File Types/Formats and
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| File Types/Formats & Associated Software | |
| WAV (Windows Media Player) |
WAVEform Audio is a common file format and was one of the first audio file types developed for use with the PC. It is lossless, but generally very large. N.B. Not all .wav files are the same! Although they all end in .wav, depending on the recorder, the transcriptionist may need a special ‘codec’ to play it back. An example is the Sanyo recording system, which records specifically Sanyo .wav files. You should check that your transcriptionist has the ability to transcribe Sanyo .WAVs. If not, Sanyo may oblige by sending out the relevant codec on CD, for a charge. Alternatively, you can convert the .WAV file to an .MP3 file with mp3compr09f.zip |
| MPEG/.MP3 (Winamp, Download Free ) winamp274_full.exe | MPEG-1 Audio Layer 3 is a compressed WAV file often used in music. Many digital recorders will also record MP3 or allow you to record WAV and then compress to MP3. The compressed files will be around a twelfth the size of WAV files. However, should you want to replay this file in >MP3 format, go to mp32wav.zip and download the converter. |
| .WMA (Windows Media Player) |
Windows Media Audio was developed for Windows Media Player, which is bundled with all Windows-based PCs these days. It is even more compressed than an MP3 - to about one thirty-sixth the size of a .wav - and smaller to send than a .WAV file, there is a considerable loss of sound quality. |
| .DSS (Olympus Professional, Olympus Light) |
Digital Standard Speech. The .dss file format was developed by Olympus, who also
provide playback software for this format via http://www.olympus-europa.com/consumer /2590_software.cfm. DSS files are usually only 1/12th to 1/20th the size of conventional WAVE files. |
| .DCT | Encrypted dictation. Often used for medical transcription requiring confidentiality. The recording is encrypted at the recording end and needs to be decrypted on receipt. A wide variety of playback software will deal with these files. |
| True Speech | TrueSpeech, from the DSP group, was designed for personal computers and personal communications devices. It has very high compression ratios ranging from 15:1 to 27:1 and is not a good format for interview/focus group recording. |
| .CDA | CD Audio File. These files are standard recordings onto CD, and are generally the file type of music files bought on CD. Most transcription recorders will not record CDA. If you are having a professional recording made of a conference or series of lectures, for example, you may well find yourself with CDA files. Most transcription software will not play back CDA format, although it is possible to convert the audio file to a .WAV file by downloading CDEX_130.zip converter. |
| Sound Editors | |
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SoundEdit PRO ezMP3edit Polderbits Sound Editor |
If a file to be sent via email is too large or the recording needs to be broken up into sections for other reasons, sound editor software, (examples of which are listed here), will do this with ease. |
| Transcription Playback Software | |
| Express Scribe (Free) | This computer transcriber application features variable speed wave playback, foot pedal operation, file management and more. This program will play back most audio file formats, including encrypted dictation files. |
| Olympus Lite Olympus Professional |
Olympus software has been specifically designed for audio files recorded on Olympus digital software. |
| Sending Sound Files as an Attachment | |
| 'Example’ |
The Sound Files must be copied from the Device Manager to the
To copy Sound File(s)
Note: We have used the word 'copy' to indicate that the Sound Files remain in the Recorder until deleted there. To check that Sound Files have been copied from Device Manager to the Download Tray simply click on appropriate Folder in the Download Tray. |
| Downloading Sound Files | |
| ‘Example’ |
Copy and Paste
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| Alternatively |
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| Further information on Audio Recording & Transcription Tips | |
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The above information has been put together by some of our members and is published here for your help and advice. To find a transcriptionist, please click here The co-founders would like to thank the following for all their efforts: Anne Carroll (AC Business Support) for researching and putting the following document together. Additional material by Irene Boston (IB Transcription Services), Anne Gerrish (Penguin Office Services), and Diane Jones (PA Services Direct) ©All rights reserved by the writers of this document and AUKVA. The WHOLE of this document may be reproduced on your website BY PRIOR PERMISSION ONLY. Please contact us at our Helpdesk for further details. No other reproduction is allowed. AUKVA members: if you have any information to add to this page, please contact our Helpdesk |
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